Become a part of the Solana Center Team! Do you want to make a difference and help Solana Center expand mission-driven programming? If you answer yes, apply for our Accountant/HR position.
Our Organization: Solana Center for Environmental Innovation is an award-winning environmental 501(c)(3) non-profit founded in 1983. Located in Encinitas, we serve all of San Diego County. Our classes, workshops, and events focus on soil, water, and waste, promoting upstream and preventative behaviors that are widely accessible.
We make green living practical for individuals, businesses, schools, and local governments. Our organization believes in circular systems that support our vision: A world with oceans and landfills free of discarded resources. Small actions every day make a big impact.
We are in the business of meeting each person wherever they are on their environmental journey.
The Opportunity: This is an excellent opportunity to be part of taking our organization to the next level as we scale programming and impact while expanding our reach in San Diego County and beyond. This position will report to the Financial Operations Manager for accounting responsibilities and the Executive Director for human resources. We are looking for an experienced Accounting/HR professional with an interest and passion for climate solutions.
Solana Center seeks a results-oriented and creative problem-solver, capable of working both independently and collaboratively with our staff of 20 diverse individuals. The Accounting/HR Manager will support Solana Center’s growth as we expand our programming and reach, necessitating increased organizational complexity. This is a great opportunity for the motivated candidate to identify areas for streamlining to ensure longevity as we continue to grow.
We are primarily looking for someone with exceptional accounting experience and skills. Human resources is secondary and may be learned on the job.
Key Responsibilities:
Responsible for all accounting and HR duties of the organization. Ensure compliance and contribute to the administration of financial controls, personnel policies and procedures, benefits programs, and other duties as assigned. Develop and implement new processes to support and improve our dynamic business environment.
Accounting (75% of the role):
• Revenue & A/R – Record all revenue transactions, including invoices, store sales, donations and grants. Prepare bank deposits. Monitor A/R aging and follow up with some collections. Accounts Payable – Record all expense transactions and process payments.
• Payroll – Biweekly processing of staff hours with submission to offsite payroll service (ADP Run) and CalSavers retirement plan. Solana Center for Environmental Innovation 137 N El Camino Real Encinitas, CA 92024 www.solanacenter.org
• Manage basic accounting of staff expenditures – Check requests and expense forms, approvals, mileage reimbursement. Design/improve internal forms and processes as needed.
• Inventory – Ensure proper tracking and valuation of inventory, reconcile monthly physical count
• Reconciliations – Perform monthly reconciliations of balance sheet accounts.
• Accounting System – Maintain system to support management and tax reporting.
• Grants Support – Provide financial information required for grant applications. Collect proof of expenditures for grant reporting.
• Contracts Support – Track and report expenses that are reimbursed through contracts. Financial Statements & Management Reporting – Prepare monthly financial statements, including analysis of variances from budget.
• Budgets – Work with management team to develop budgets for revenues and expenses.
• Tax Filing – Annual preparation of Form 1099. Records Retention – Organize and maintain backup of accounting records.
• Vendors – Manage agreements, rates, and renewals for rent, utilities, subscription software, contractors, etc.
Human Resources (25% of the role)
• Employee Onboarding/Exiting – Ensure all steps are completed, working with IT contractor.
• Employee Files – Maintain personnel files.
• Health Insurance – Manage all aspects, including relationship with broker, renewal process, open enrollment, enrollment changes, employee questions.
• Employment Changes – Ensure pay/benefit changes due to year-of-service anniversaries, promotions, annual pay increases, etc. are implemented properly
• Personnel Policies – Ensure pay and benefit policies are consistent with employee handbook and meet federal and state requirements for processes, reporting, posting, etc.
• Employee Handbook – Update employee handbook as n
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