Administrative Assistant

Mayo Clinic is a top-ranked healthcare provider dedicated to patient care and employee development. They are seeking an Administrative Assistant to provide non-clinical administrative support to the Finance and Accounting Services Department leadership team, which includes tasks such as scheduling, document preparation, and managing communications.

Responsibilities

• Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through
• Exhibits initiative, proficiency, and adaptability to optimize the time of those supported
• Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role
• Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously
• Is accountable for ensuring accuracy and completeness through attention to detail

Skills

• High school diploma or G.E.D
• Minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through
• Experience with coordination of travel and expense management
• Proficient application of English grammar, punctuation, and sentence structure
• Authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorships now, or in the future
• Work-related experience within the last ten years

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

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