Baird is a leading firm in investment banking, recognized as a Fortune Best Place to Work since 2004. They are seeking an Administrative Assistant to support their Global Investment Banking team by managing schedules, coordinating travel, and ensuring a professional environment for clients and bankers.
Responsibilities
- Support a team of mid / senior level bankers assisting with project focused tasks
- Manage and coordinate various calendars and synchronizing schedules for team calls, meetings, and small events
- Build relationships with bankers and peers through collaborative efforts and teamwork
- Arranging domestic and international travel and become knowledgeable on Travel policies, procedures, and changes
- Preparing, processing, submitting, and tracking expenses; become knowledgeable on Expense policies, procedures, and changes
- Coordinate with the Conference Center team to reserve conference rooms and catering for internal meeting
- Backup support to Administrative Assistants / Executive Assistant in their absence including receptionist desk, hospitality, etc
- Assist in office duties i.e., replenishing office refreshments and supplies, catering, preparing shipping, safety officer, (building management contact for remote office), etc
- Represent Baird in a professional manner and thoughtful demeanor both internally and externally with clients, bankers, and peers
- Contribute to a high‑quality client and banker experience by ensuring meetings, events, and office interactions run seamlessly
Skills
- High school diploma or education equivalent required
- 1+ years of Administrative Assistant experience preferably in the financial industry
- Comfort balancing administrative responsibilities with hospitality and front‑of‑house support as needed
- Strong verbal, written and interpersonal communication skills
- Detail orientated, acute attention to detail
- Effective time management and organizational skills with ability to prioritize various tasks
- Practice critical thinking and problem-solving skills
- Proficient / Advance Microsoft Office
- Concur Travel / Expense system
- CRM systems (Salesforce preferred)
Benefits
- Bonus potential up to 8.5% of base pay
- Comprehensive benefits designed for your life, career and future.
Company Overview
Since 1919, Baird has guided families, businesses, communities and institutions toward their financial goals. It was founded in 1919, and is headquartered in Milwaukee, Wisconsin, USA, with a workforce of 5001-10000 employees. Its website is http://www.rwbaird.com.Company H1B Sponsorship
Baird has a track record of offering H1B sponsorships, with 2 in 2026, 10 in 2025, 13 in 2024, 6 in 2023, 11 in 2022, 4 in 2021, 5 in 2020. Please note that this does not guarantee sponsorship for this specific role.