This is a remote position.
About the role
We are looking for an AdminOps Manager — a highly reliable and detail-oriented person who takes full responsibility for administrative order in the company.
This role is for someone who:
likes structure,
enjoys bringing order to documents and data,
is comfortable with repetitive, accuracy-critical work,
and takes pride in doing things carefully and correctly.
Your core mission:
Documents, data, and admin processes are always accurate, complete, and under control.
Key Responsibilities
1. Documents & Contracts
Organize and maintain all contracts, NDAs, and legal documents
Ensure all documents are signed, properly stored, and easy to access
Regularly review document completeness and accuracy
Maintain clear folder structures, naming conventions, and access rights
Result: Any document can be found in seconds and is always up to date.
2. Invoicing & Accounting Support
Prepare and track invoices
Collect and organize all supporting documents for accounting
Ensure nothing is missing before sending information to accountants
Keep clear records of invoice status (issued / paid / pending)
Result: Clean, predictable, stress-free accounting.
3. CRM / ERP Data Accuracy
Monitor data quality in internal systems (CRM, ERP)
Check that required fields are filled correctly
Fix inconsistencies and outdated records
Remind responsible team members to update missing or incorrect data
Follow clear rules for how data should be entered
Result: Systems reflect reality, not assumptions.
4. Admin Support for People Operations
Track that all onboarding documents are signed and stored
Maintain admin checklists for onboarding
Answer basic admin questions from team members (documents, payments, processes)
Result: Administrative part of onboarding runs smoothly and predictably.
What We Value Most in This Role
Strong sense of responsibility — you own the result
Exceptional attention to detail
Accuracy over speed
Ability to work carefully with documents and data for long periods
Discipline and consistency in repetitive tasks
Willingness to double-check and verify information
Comfort with routines and checklists
This is a focus role, not a multitasking one.
Requirements
Who You Are
Naturally organized and methodical
Calm, reliable, and consistent
Comfortable working independently
Prefer clear rules and structured processes
Not afraid of “boring” work — you make it clean and correct
Nice to Have (but not required)
Experience in admin, operations, or back-office roles
Experience working with CRM / ERP systems
Experience in service or agency environments
Familiarity with invoicing and accounting processes
How We Will Measure Success
Zero missing or outdated documents
Clean and reliable CRM / ERP data
No invoice or document-related surprises
Founder and team don’t worry about admin details anymore