Posted Jul 8, 2026
Business Operations Assistant
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This a Full Remote job, the offer is available from: Europe
This is a remote position.
Our key client is a fully remote localization and translation agency based in Belgium, working with an international freelance network and a small internal core team. As the business continues to grow, they are looking for a senior, hands-on Business Operations Assistant (or Office Manager) to support day-to-day operations across finance, projects, and internal processes.
This role starts part-time (around 20 hours per week) and is expected to grow to 30–40 hours per week within 3–6 months as the business scales.
Your Duties:
As a Business Operations Assistant, you will be responsible for:
• Support invoicing, payments, and accounting preparation using internal tools
• Communicate with clients and vendors regarding invoices, payments, and operational questions
• Assist with sales and marketing operations support for the Managing Director
• Support operational and financial workflows under the Head of Project Management
• Maintain and organize internal documentation in Notion
• Handle general office and business operations tasks across the company
• Support simple website updates, presentations, and light social media tasks when needed
• Identify operational issues and proactively propose practical solutions
• Lead assigned tasks and small operational projects independently
Requirements
• 5+ years of experience in business operations, office management, or a similar role
• Strong ability to work independently and manage tasks with minimal supervision
• Tech-savvy and solution-oriented mindset
• Experience with internal accounting or billing tools (or strong ability to learn them quickly)
• Confident working with Notion
• Excellent written and spoken English (full professional proficiency)
• Availability during CET business hours (between 9:00 and 18:00)
• High attention to detail, especially for financial and operational tasks
Nice to have:
• Experience with accounting tools such as BILLIT.eu
• Experience with translation or localization business tools (e.g. Protemos)
• Experience working in fully remote, contractor-based teams