This is a remote position.
Our client is looking for an Executive Assistant to support their leadership team and bring structure, organization, and efficiency to daily operations. They operate within the real estate and development space, having expanded their operations and strengthened their portfolio through strategic growth in recent years.
This role is ideal for someone highly organized, detail-oriented, and comfortable working in a fast-moving environment. The Executive Assistant will play a key role in ensuring operational continuity across multiple business lines while supporting leadership with both administrative and financial tasks.
Responsibilities
Manage executive calendars, including scheduling meetings, travel arrangements, and site visits
Coordinate communication between leadership, tenants, vendors, contractors, and investors
Maintain and organize internal systems, documentation, and project tracking tools
Support bookkeeping activities and assist with financial tracking
Build and manage workflows, dashboards, and documentation within Notion
Assist in coordinating projects across property management, development, and construction teams
Prepare reports, presentations, and meeting materials
Track deadlines, deliverables, and project milestones to ensure timely execution
Handle sensitive business and financial information with a high level of confidentiality
Support ongoing process improvements and special projects as needed
Requirements
Minimum of 3 years of experience as an Executive Assistant or in a similar operational role
Hands-on experience with QuickBooks
Proven experience using Notion for workflow management, documentation, or project tracking
Strong proficiency in Microsoft Office tools
Excellent written and verbal communication skills
Strong organizational and time management skills with the ability to multitask
Ability to work independently, take initiative, and solve problems proactively
Qualifications
Previous experience supporting teams in construction, development, or property management environments is a plus
Strong attention to detail and systems-oriented mindset
Financial literacy and comfort supporting bookkeeping-related tasks
Ability to adapt quickly within a growing and evolving business
Highly proactive, resourceful, and process-driven
Benefits
Full-time position
100% remote role
Opportunity to work closely with leadership and gain exposure to multiple business areas
Dynamic and growth-oriented work environment
Opportunity to contribute to process improvements and operational structure