Job Overview
We’re looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative, financial, and project support. This role combines calendar and inbox management, basic financial operations, and project coordination, making it ideal for a tech-savvy multitasker with strong English communication skills, experience with AI documentation tools, and the ability to operate independently in a full-time, EST-aligned remote environment.
Core Tasks:
Monitor multiple inboxes to triage and respond to client questions and concerns
Perform ad hoc payment, invoice management, file management, etc
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with project management tasks (track deadlines/ coordinate to ensure success)
Assist with business administrative and personal tasks as needed
Create SOPs and other documentation as needed
Must-Haves:
3+ years experience in an EA, administrative, or accounting-based role
Strong (C-level) verbal and written English communication skills
1 - 2+ years experience with Project Management tools like Clickup or Monday
Experience using notetakers and AI tools to create documentation
Strong organizational and planning skills
Excellent time management skills and ability to multitask and prioritize
Background with Notion and Monday.com for project management (or similar tools)
Ability to work full-time EST
Nice-to-Haves:
Event planning experience (organizing corporate events, conferences, workshops, etc)