American Express is a company built on a long history of innovation and a commitment to its customers and colleagues. The Executive Assistant provides administrative and operational support to two Vice Presidents within the Internal Audit Group, requiring exceptional organizational skills and attention to detail.
Responsibilities
- Calendar management across multiple parties
- Coordination of business travel arrangements
- Timely and accurate preparation, review, and submission of expense reports
- Fluency in expense systems, such as ARIBA and Concur
- Payroll/Timekeeping
- Preparation for meetings with senior executives (e.g. documents, PowerPoints, video conferencing, in-person meetings, and other logistics)
- Managing phone inquiries/messages
- Coordination of office supply management
- Support special ad-hoc projects and initiatives as assigned
- Assist in ordering of computers, equipment, supplies, for new hire onboarding
Skills
- Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities
- Excellent written and verbal communication skills
- Ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail, professionalism, and timely, direct follow-up
- Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality
- Ability to proactively identify and resolve issues
- Ability to work with all levels of management, associates, and external business contacts
- Strong computer skills, including Microsoft Outlook, Webex, MS Office Suite (Word, Excel, PowerPoint)
Benefits
- Competitive base salaries
- Bonus incentives
- 6% Company Match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
Company Overview
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