IMPORTANT - Watch this quick Loom video on how to get hired:
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
🚀 Executive Assistant to the CEO
Job ID: KELDJ1R
Industry: Oil & Gas / Investment Management ⛽📈
Location: LATAM | Philippines | South Africa | Egypt 🌎
Employment Type: Full-Time
Schedule: 8:00 AM–5:00 PM, 7:00 AM–4:00 PM, or 6:00 AM–3:00 PM CST (based on mutual agreement) ⏰
Compensation: 💰 $8–$12 per hour
Start Date: ASAP
🌟 Become the Right Hand to a CEO Driving High-Stakes Deals & Investments
Are you a highly organized, proactive, and resourceful Executive Assistant who thrives in fast-paced environments?
We're looking for an exceptional Executive Assistant to CEO who can serve as a trusted partner to a successful oil & gas executive and investor based in Dallas, Texas. This is a unique opportunity to work directly alongside a CEO managing multiple businesses, investment opportunities, strategic partnerships, and high-value deals.
If you excel at creating order from complexity, anticipating needs before they arise, and helping leaders operate at their highest level, this could be the career opportunity you've been waiting for. 🚀
🏢 About the Client
Our client is the CEO of an established oil and gas company and the principal of a private investment-focused oil business. He oversees multiple ventures, evaluates investment opportunities, manages strategic partnerships, and makes critical business decisions daily.
With a calendar packed with meetings, negotiations, site visits, and deal evaluations, he needs a trusted Executive Assistant who can help streamline operations, protect his time, and ensure nothing falls through the cracks.
This is an opportunity to work directly with a high-performing executive in a dynamic, entrepreneurial environment where your impact will be felt every day. 🌟
🎯 About the Role
This is not a traditional administrative role.
As the Executive Assistant to CEO, you'll become the operational backbone of the business—managing schedules, communications, travel, projects, and priorities while helping the CEO stay focused on strategic decisions and growth.
You'll act as a:
📅 Calendar Manager
📧 Communication Gatekeeper
✈️ Travel Coordinator
📊 Workflow Organizer
📋 Project & Task Tracker
🤝 Trusted Business Partner
Success in this role requires strong judgment, exceptional organization, discretion, and a proactive mindset.
🔥 Key Responsibilities
📅 Calendar & Executive Scheduling
Manage a complex executive calendar with multiple stakeholders
Coordinate meetings with partners, brokers, investors, and industry professionals
Prepare detailed meeting invitations with context and relevant information
Protect focus time and prioritize high-value activities
Deliver weekly calendar overviews highlighting priorities and conflicts
Coordinate business lunches, dinners, and reservations
✈️ Travel & Logistics Management
Arrange domestic and international travel
Coordinate flights, accommodations, transportation, and itineraries
Prepare organized, easy-to-follow travel plans
Manage travel preferences, memberships, and loyalty programs
Ensure all logistics are confirmed well in advance
📧 Inbox & Communication Management
Perform daily inbox triage and prioritization
Draft professional responses and correspondence
Track pending communications and follow-up items
Ensure important emails never go unanswered
Handle sensitive and confidential information with professionalism and discretion
📊 Deal Pipeline & Administrative Support
Maintain organized deal trackers and activity logs
Monitor deadlines, deliverables, and follow-up requirements
Organize deal documentation and business records
Prepare concise executive summaries from reports and supporting materials
Help create structure around ongoing business initiatives
✅ Task & Workflow Management
Maintain task management systems and project trackers
Monitor progress and follow up on outstanding action items
Organize meeting notes and project documentation
Keep business priorities visible and moving forward
🔍 Research & Executive Briefings
Conduct research on companies, industries, and business opportunities
Prepare briefing documents ahead of meetings
Summarize lengthy reports into actionable insights
Gather information that supports executive decision-making
🏡 Personal Executive Support
Coordinate personal appointments and scheduling
Manage reservations, events, and travel arrangements
Assist with household logistics and service coordination
Support personal administrative tasks to maximize executive productivity
✅ What We're Looking For
Required Qualifications
✔️ 5+ years of Executive Assistant experience or similar senior support role
✔️ Experience supporting CEOs, founders, executives, or business owners
✔️ Exceptional organizational and time-management skills
✔️ Strong written and verbal English communication skills
✔️ Proven experience managing complex calendars and inboxes
✔️ Ability to handle multiple priorities in a fast-moving environment
✔️ High level of discretion and professionalism
✔️ Strong proficiency with Google Workspace, Outlook, and productivity tools
🌟 Preferred Qualifications
Experience supporting executives in investment, finance, consulting, or deal-driven businesses
Familiarity with Notion, Slack, Teams, or project management platforms
Experience coordinating complex travel arrangements
Exposure to oil & gas, energy, finance, consulting, or investment industries
Experience managing workflows, project coordination, or task management systems
💡 Who Will Thrive in This Role?
✨ Highly proactive—you anticipate needs before being asked
✨ Detail-oriented and exceptionally organized
✨ Calm under pressure and adaptable to changing priorities
✨ Strong sense of ownership and accountability
✨ Direct, professional, and confident communicator
✨ Resourceful problem-solver who finds solutions independently
✨ Dependable, consistent, and execution-focused
🎉 Why Join This Opportunity?
✅ Work directly with a successful CEO and investor
✅ Gain exposure to high-level business operations and deal flow
✅ Make a measurable impact on executive productivity and business growth
✅ Enjoy significant autonomy and trust
✅ Long-term opportunity with a growing organization
✅ Be part of an entrepreneurial environment where initiative is valued
🚀 Ready to Become a CEO's Trusted Right Hand?
If you're an experienced Executive Assistant who loves creating structure, solving problems, and helping leaders operate at their best, we'd love to meet you.
Apply today and help drive the success of a fast-moving executive and his growing portfolio of businesses! 🌟📈⛽
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