Head of Administration Department

If you are someone who can effectively manage a team, initiate improvements, and ensure high work standards — we encourage you to apply. Poland Job Description: • Managing the work of the administrative team: supervising, planning, motivating, delegating tasks, and reporting to the management, • Monitoring, controlling, and implementing changes in administrative processes, • Ensuring proper information flow and communication within the team and with other departments, • Independently preparing contract drafts and documents for clients/partners based on established templates and procedures, in cooperation with a legal advisor to ensure compliance with applicable regulations, • Organizing and overseeing the invoicing process within the administration team, ensuring data consistency and cooperating with the accounting department, • Supporting office operations (organizing supply orders, invoice processing, correspondence, contact with external vendors), • Ensuring efficient document flow and maintaining contact with other departments. Requirements: • Experience in coordinating the work of a team within the administration or a related department, • Excellent work organization and ability to prioritize tasks, • Proficiency in MS Office, especially Excel, • Strong communication skills and ability to collaborate cross-departmentally, • Problem-solving skills and a proactive approach to improvements, • Communicative level of English. Additional advantages: • Education in administration, management, or economics, • Experience working with ERP systems, • Ability to use AI tools and experience with process automation, • Knowledge of the IT industry. We offer: • B2B contract, • Necessary tools for work, • Opportunities for development and real influence on administrative processes within the company, • Cafeteria benefits system allowing you to choose your own perks (e.g., private medical care, sports card, store vouchers), • Fully remote work, • Additional day off on your birthday, • Work in a well-established company that invests in top-tier technologies and services. #J-18808-Ljbffr Apply tot his job Apply To this Job