Holland Partner Group is a company focused on residential accounting, and they are seeking an Invoice Processing Clerk. The role involves processing invoices, monitoring accounts receivable, and maintaining compliance with company procedures.
Responsibilities
- Enter and process invoices for purchase order (PO) required vendors, ensuring accuracy, alignment with purchase orders, and that documentation is received and recorded in a timely manner across multiple databases
- Process invoices for non-PO vendors in accordance with company guidelines, ensuring appropriate coding, approvals, and supporting documentation are obtained
- Monitor AR aging reports for designated vendors, following up on outstanding balances, coordinating with vendors and internal teams to resolve issues, and identifying and escalating aging concerns
- Setup and maintain all Yardi system service contracts
- Research, investigate, and resolve invoice issues, discrepancies, and inactive vendors
- Maintain electronic files according to Holland Standard Operating Procedures
- Collaborate with on-site staff to reconcile issues and discrepancies
- Complete all weekly/monthly KPI reporting
- Identify opportunities for process improvements and provide recommendations to the Accounting Operations Supervisor to enhance efficiency, accuracy, and consistency
- Ensure compliance with Holland policies and procedures
- Attend and participate in training programs as required
- Represent Holland Partner Group in a professional manner at all times
- Perform all other duties as directed and assist the overall team effort
Skills
- High School Diploma or equivalent is required
- Six (6) months experience in a data entry or administrative role required
- Ability to perform basic to intermediate mathematical functions
- Strong verbal and written communications skills
- Ability to accurately perform multiple tasks in a complex and fast-paced operating environment while maintaining a strong attention to detail
- Competency in Microsoft Word, Excel, and Outlook
- Strong customer service orientation
- Excellent organizational and analytical skills
- Ability to work well with others
- Ability to lift or move up to twenty (20) pounds
- Hearing and visual ability to observe and detect signs of emergency situations
- Fluency in English both verbally and non-verbally
- A college degree in accounting or other related coursework preferred
- Experience in residential or commercial property management preferred
- Computer literacy and familiarity with property management systems, including Yardi software, preferred
Benefits
- Health care benefits (Medical, Dental, Vision, HSA, FSA)
- Income replacement (Long-term Disability)
- Retirement savings through our 401(k), including employer match
- Supplemental benefits are also available (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA)
- Employee Assistance Program (EAP)
- Tuition Reimbursement
- Paid Time Off (PTO)
- State mandated Paid Sick Leave
- Paid holidays
- Volunteer Time Off (VTO)
- Generous Sabbatical after every 5 years of service
- Opportunities to share in the success of the company through our profit share programs
Company Overview
Holland Partner Group (HPG) is a fully-integrated real estate investment company with two decades of experience, over 750 team members, and a business volume that exceeded $2 billion in 2019. It was founded in 2001, and is headquartered in Vancouver, Washington, USA, with a workforce of 501-1000 employees. Its website is https://www.hollandpartnergroup.com/.