Job Title: Personal / Executive Assistant (Remote)
Company: Kaiser Elevator
Location: Remote
Reports To: Founder/CEO
About Kaiser Elevator
Kaiser Elevator is a forward-thinking company focused on innovation, efficiency, and high-performance operations. We value proactive thinkers, clear communication, and people who can anticipate needs before they arise. Our team operates in a fast-paced environment where organization, discretion, and emotional intelligence are essential.
Role Overview
We are seeking a highly organized and emotionally intelligent Personal / Executive Assistant to support leadership with day-to-day operational, administrative, and strategic tasks. This is a fully remote role requiring someone who is proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and discretion.
The ideal candidate has high emotional intelligence (EQ), strong communication skills, and the ability to anticipate needs, manage sensitive information, and keep our Founder/CEO focused on high-impact work.
Key Responsibilities
Executive & Administrative Support
Manage executive calendars, scheduling meetings, appointments, and travel logistics
Coordinate virtual meetings, prepare agendas, and document key notes and action items
Draft, edit, and manage emails, communications, and reports on behalf of executives
Organize digital files, documents, and internal information systems
Conduct research and compile information to support decision-making
Relationship & Communication Management
Serve as a professional point of contact for partners, clients, and team members
Use strong interpersonal skills to manage communication across different personalities and priorities
Handle sensitive or confidential matters with discretion
Strategic Support
Anticipate executive needs and proactively solve problems before they arise
Provide insights or suggestions to improve systems, scheduling, or communication processes
Assist with planning events, initiatives, or special projects
Required Skills & Qualifications
3+ years experience as an Executive Assistant, Personal Assistant, or similar role
Exceptional emotional intelligence (EQ) and interpersonal awareness
Strong organizational and time-management skills
Excellent written and verbal communication
Ability to manage confidential information with discretion
Highly proactive, self-directed, and reliable in a remote work environment
Proficiency with productivity tools (Google Workspace, Slack, Notion, or similar platforms)
Preferred Qualifications
Experience supporting founders or senior executives
Experience working in remote or startup environments
Strong problem-solving ability and resourcefulness
Familiarity with project management tools (Monday.Com and Slack)
Key Traits for Success
High emotional intelligence and situational awareness
Calm under pressure and adaptable in a fast-moving environment
Anticipates needs rather than waiting for instructions
Strong sense of ownership and accountability
Professional, trustworthy, and discreet
What We Offer
Fully remote work environment
Opportunity to work closely with leadership
A dynamic, growth-oriented team culture