PMO Administrator

CMiC is the leading provider of complete, integrated and advanced enterprise level software solutions for construction and capital projects. The PMO Administrator provides operational, administrative, and coordination support within the Project Management Office (PMO) to enable effective project oversight and governance.

Responsibilities

• Assist the PMO Director and PMO Operations Lead in maintaining project governance frameworks, standards, and templates
• Support the development of PMO documentation, tracking tools and systems
• Ensure project documentation is complete, up-to-date, and properly stored
• Maintain and update PMO dashboards, reports, and portfolio tracking tools
• Consolidate project status updates from project managers
• Support production of weekly/monthly PMO reports and leadership presentations
• Perform data validation to ensure accuracy and consistency across reporting
• Help enforce PMO processes, standards, and documentation requirements
• Track compliance with governance checkpoints such as stage gates and reporting cycles
• Administer PMO tools (e.g., Monday, Jira, Salesforce, MS Project, SharePoint)
• Maintain document repositories, templates, and knowledge libraries
• Support improvements to reporting tools and workflows
• Schedule and coordinate PMO meetings, including governance forums and reviews
• Prepare agendas, materials, and presentations for PMO activities
• Capture meeting minutes, decisions, and action items and track follow-ups
• Assist in identifying and implementing improvements to PMO processes and ways of working
• Support standardization and simplification of templates, reporting, and workflows
• Contribute to PMO maturity initiatives

Skills

• Bachelor's degree in Business, Project Management, or related field
• 1–3 years of experience in PMO support, project coordination, or similar role
• Strong attention to detail and data accuracy
• Excellent organizational and time management skills
• Strong Proficiency in Microsoft Excel/Word and PowerPoint including development of professional documentation, templates, presentations and reporting tools
• Familiarity with PM tools (e.g., Smartsheet, Jira, MS Project, MS Visio, SharePoint)
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a structured environment
• Exposure to PMO governance and portfolio reporting
• Basic knowledge of project management methodologies (Agile, Waterfall, Hybrid)
• Experience with reporting/visualization tools (e.g., Excel, Visio, PPT)
• CAPM or project management coursework (nice to have)

Benefits

• Competitive benefits Package (including Health & Dental benefits)
• Paid vacation and personal days
• Townhall meetings where all employees are encouraged to participate in open discussions
• Located on York University’s campus, easily accessible by transit (TTC, GO, etc.), walking distance to shopping and restaurants
• Outdoor lunch space, including picnic tables
• An active Social Events Committee (past events include annual seasonal parties, pool and bowling tournaments, karaoke nights, Game nights, BBQ’s, and more)
• Health and Wellness focus including virtual yoga classes and wellness webinars
• RRSP Matching Program after 2 years of employment
• Experience in a rapidly growing, socially responsible corporation

Company Overview