Production Coordinator

Hearst Digital Marketing Services is one of the world's largest publishers, known for its iconic brands. As a Production Coordinator, you will manage schedules, coordinate resources, and ensure productions remain on track from concept through execution.

Responsibilities

• Coordinate daily production activities and maintain detailed project schedules to support efficient execution
• Monitor timelines, deliverables, and key milestones to ensure projects remain on schedule and meet established deadlines
• Communicate production updates and logistics with internal teams, vendors, freelancers, and external partners
• Manage and coordinate studio scheduling to optimize resources and support production needs
• Prepare, distribute, and maintain accurate production call sheets and related documentation
• Identify potential production challenges, proactively escalate issues, and support resolution efforts
• Assist with inventory management and procurement of props, materials, and production supplies as needed
• Support production leadership with administrative tasks, including tracking production expenses and maintaining records

Skills

• 1+ years of experience in production coordination, project coordination, studio operations, or a related field; equivalent experience will also be considered
• Strong organizational skills with the ability to manage multiple projects and competing priorities simultaneously
• Excellent verbal and written communication skills with a collaborative approach to working across teams
• Proficiency with Airtable and Microsoft Office Suite, particularly Excel
• Demonstrated attention to detail and strong problem-solving capabilities
• Ability to adapt in a fast-paced production environment while maintaining accuracy and quality
• Ability to lift and move production equipment as needed
• Ability to work in our New York City office four days per week as part of a hybrid work schedule
• Bachelor's degree in Communications, Operations, Production Management, or a related field preferred

Benefits

• Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
• Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
• Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
• Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

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