The University of Illinois Chicago is a prominent urban public research university seeking a Program Assistant for the Department of Computer Science. This role involves providing essential support to the department's academic and research programs, ensuring smooth operations and overall program success.
Responsibilities
- Assist Program Directors and Principal Investigators of research programs in editing proposal documents, organizing materials, collecting data, preparing quotes, and coordinating communications
- Coordinate and manage schedules, events, and meeting logistics for various committees, research groups, and external visitors involved in academic and research collaborations
- Provide support to the Assistant to the Head office and the Department search committees in coordinating logistics and activities for candidates
- Monitor and process purchasing, reimbursement, Telecom, and facilities management requests to ensure smooth operation of teaching and research programs
- Coordinate and support department-hosted student involvement events and conferences
- Compile, organize, and analyze data related to the department's teaching and research programs, including space data. Assist in data requests for internal and external surveys and reporting
- Address inquiries and provide Department program information to visitors and students
- Monitors incoming communications on Department program listservs by routing, responding, and processing requests
- Co-mentor, train, and supervise student workers, overseeing requests related to department teaching and research programs
- Other duties as assigned
Skills
- Bachelor's degree
- Microsoft Excel, Word, Shared documents such as Google suite file management
- Demonstrated proficiency in addressing customer concerns promptly
- Knowledge of general program coordination
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
- Skill in oral and written communication
- Ability to work effectively with staff, the public, and outside constituency groups
- Ability to organize and multi-task
- Ability to supervise and knowledge of administrative concepts and methods
- Ability to utilize various computer software packages
- Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems
Benefits
- Health, Dental, Vision, Life Insurance
- A Retirement Plan
- Paid time Off
- Tuition waivers for employees and dependents
Company Overview
UIC is Chicago's largest university with more than 33,000 students, 12,000 employees, 16 colleges and a major public medical center. It was founded in 1965, and is headquartered in Chicago, il, US, with a workforce of 10001+ employees. Its website is https://uic.edu.