Vanguard Construction & Co. is a construction firm dedicated to delivering excellence in various sectors including healthcare and hospitality. The Project Accountant will manage all project-related billing and accounting activities, ensuring accurate invoicing and financial reporting while collaborating closely with the CFO and project managers.
Responsibilities
- Billing & Collections – coordinate with project managers & CFO on items per proposals
- Create invoicing for multiple entities with similar services
- Monitor the status of existing projects in the accounting system
- Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service related to billing
- Compile, analyze, & process a high volume of project bills to clients on a monthly basis
- Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines
- Review weekly field timesheets to ensure that they have been submitted and approved prior to invoicing
- Coordinate with subcontractors to receive certified payroll report
- Maintain project billing folder and accounting system (SAGE300 & PROCORE) to ensure all invoices and other project related documents are readily accessible for project managers & accounting department
- Communicate professionally with project managers, clients and other staff providing accurate information and timely responds to inquiries and completion of assignments
- Investigate billing errors and resolve discrepancies
- Assist with special projects as needed
- Provide support to other accounting staff
- Prepare various monthly billing & supporting reports
- Monitor accounts & take appropriate actions with customers to arrange for payment, issue monthly statements & billing items as per proposals
- Reviews and ensures accuracy of vendor invoices prior to billing clients
- Performs other duties as assigned by CFO
Skills
- Associates or Bachelor's Degree in Accounting/Finance or similar field
- 1-3 years of billing experience in Construction contracting related industries
- Excellent analytical and problem-solving skills
- Strong written and verbal communication skills
- Must be proficient in Microsoft Office (Excel and Word) and Outlook, E-Filing, scanning, and mailing
- Strong attention to detail is required
- Well organized and task oriented
- Applicant must be a New York Metropolitan area resident
- AIA experience
- NYC and NYS Agency Billing
- Sage 300 & PROCROE experience
Benefits
- Health, dental, and vision insurance.
- Retirement plan with company match.
- Paid time off and holidays.
- Primarily in-office with hybrid alternating on Friday.
Company Overview
Founded in 1986 by Michael Strauss, Vanguard Construction & Co. It was founded in 1986, and is headquartered in New York, New York, USA, with a workforce of 51-200 employees. Its website is http://vanguardcon.com.