Project Administrator

EVS, Inc. is a pioneering company in renewable energy with expertise in engineering and consulting projects. They are seeking a detail-oriented Project Administrator to support project administration, billing, and accounts receivable activities across the organization while working closely with Project Managers and Finance.

Responsibilities

• Assist with project setup in Deltek Vantagepoint, ensuring accurate project information and financial tracking
• Support contract administration activities, including tracking change orders, contract updates, and approvals
• Build relationships with client accounting teams to support invoices and resolve billing discrepancies
• Review project timesheet entries and identify potential issues for correction
• Support internal project administration meetings and maintain accurate project records
• Track billing deadlines and coordinate with Project Managers to collect billing information
• Prepare and submit invoices accurately and on time
• Assist with Work in Progress (WIP) reviews and billing adjustments as needed
• Participate in accounts receivable reviews and monitor outstanding invoices
• Follow up with clients regarding overdue invoices and provide supporting documentation when requested
• Support subconsultant onboarding activities and documentation collection
• Assist with compliance-related administrative tasks, registrations, and renewals
• Maintain organized project documentation and financial records
• Provide administrative support to project teams while helping improve processes and workflows

Skills

• Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to learn financial systems, project management software, and client platforms quickly
• Strong problem-solving skills with the ability to research issues independently
• Professionalism and discretion when handling confidential financial information
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• Experience with Deltek Vantagepoint, project administration, billing, accounting, or accounts receivable is a plus

Benefits

• Health Insurance (Medical through United Healthcare/UMR)
• Dental and Vision Insurance
• STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
• Life Insurance
• EAP (Employee Assistance Program)
• Paid Time Off
• 401k Match
• Choice Benefit
• Flexible Work Time
• Performance-Based Bonus
• Point-Based Recognition
• Parental Benefits
• Referral Bonus
• Certification Bonus
• Hybrid / Remote Culture

Company Overview

Company H1B Sponsorship