Job Summary:
KDCI Outsourcing is looking for a Maintenance Coordinator (Administrative Assistant) who is organized, proactive, and dedicated to long-term career growth. In this role, you will be instrumental in ensuring the smooth execution of daily maintenance operations while also providing vital administrative support across departments.
We're seeking a dependable and detail-oriented professional who thrives in a dynamic environment, can effectively manage multiple tasks, and communicates confidently with diverse stakeholders. This is an excellent opportunity to build a stable and rewarding career within a collaborative and growth-focused workplace.
Responsibilities:
Maintenance Coordination
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Track, manage, and follow up on maintenance service requests.
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Schedule and coordinate service appointments with vendors and property managers.
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Provide timely updates and ensure follow-through until task completion.
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Support the Maintenance Manager by preparing reports and handling escalations.
Administrative Support
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Assist with documentation, data entry, file organization, and reporting.
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Provide general administrative support to other departments as needed.
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Coordinate with internal teams and external partners to ensure timely execution of tasks.
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At least 1 year of experience as a Maintenance Coordinator within a property management company.
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Hands-on experience working with property managers, vendors, and tenants.
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Proficiency in Microsoft Excel and comfortable using digital tools and platforms.
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Strong organizational skills with keen attention to detail.
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Excellent verbal and written communication skills; must be fluent in English and confident in speaking with US-based stakeholders.
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Ability to understand workflows and contribute to project management processes.
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Proactive, dependable, and capable of working with minimal supervision.
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Strong sense of initiative, reliability, and loyalty.
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Team-oriented with a long-term mindset and a desire to contribute meaningfully over time.
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Experience with Maintenance IQ (Yardi) or other property management tools is a plus.
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