Note: The job is a remote job and is open to candidates in USA. S&P Consultants, Inc. is a veteran-owned small business specializing in electronic health care systems and enterprise resource planning solutions for government agencies. They are seeking a detail-oriented Accounting Assistant to manage high-volume accounting processes, primarily focused on accounts payable and expense report administration, ensuring compliance and accuracy in financial transactions.
Responsibilities
- Process vendor invoices and ensure accurate entry into financial systems
- Review employee expense reports for completeness, policy compliance, and required documentation prior to final approval and invoicing (if applicable).Verify completeness of documentation and escalate issues or exceptions as needed
- Monitor and manage high-volume expense workflows, ensuring timely processing
- Ensure expense processing aligns with company policies in coordination with People Operations
- Execute financial transactions accurately, including data entry, coding, and system updates
- Maintain accurate and organized financial records to support downstream reporting and billing
- Ensure consistency and accuracy of data across finance systems
- Assist with preparation of invoices and supporting documentation
- Assist with billing support by verifying that supporting documentation and labor data are complete prior to invoice preparation
- Assist with accounts receivable follow-up and collection activities as directed by the Senior Finance Specialist
- Support coordination with Program Operations by ensuring required billing data and documentation are complete and accurate
- Perform basic reconciliations and data checks to ensure accuracy of financial records
- Identify discrepancies and escalate to the Senior Finance Specialist or Controller
- Support cleanup and correction of data issues as needed
- Follow established accounting procedures and company policies to ensure transactions are processed accurately and consistently
- Maintain organized documentation to support audits, billing, and compliance reviews
- Follow established procedures to ensure audit-ready records at all times
- Assist in tracking and organizing insurance and compliance documentation as needed
- Support finance team workflows during peak periods, including expense, AP, and billing activity
- Maintain vendor records and assist with vendor onboarding documentation
- Provide backup support to other finance processes as needed under supervision
- Assist with ad hoc finance tasks to support overall team operations
Skills
- 2-4 years of experience in accounting, finance, or a related operational role
- Experience with accounts payable, expense report processing, and/or high-volume transactional work
- Strong attention to detail and ability to manage repeatable workflows
- Due to federal contracting requirements, candidates must be US citizens based in the US
- Exposure to government contracting (GovCon) environments and/or consulting/labor-based billing models
- Experience with Unanet and/or Paylocity
Benefits
- Medical, dental, vision, life, and disability insurance
- 401K
- Holidays
- Paid time off
Company Overview