Note: The job is a remote job and is open to candidates in USA. Apolis is a company focused on managing subcontractor relationships to enhance efficiency and quality. The Contingent Workforce Management Specialist will oversee subcontractor agreements and SOW requests, collaborating with various departments to ensure compliance and improve vendor relationships.
Responsibilities
- Independently manage subcontractor agreement and SOW requests and inquiries, performing the tasks associated with determining agreement type, negotiating terms, executing agreements, creating SOWs, on-boarding subcontractors, maintenance and offboarding of contractors using Service Now and Fieldglass systems
- As an advocate to our business, work directly with Strategic Procurement Services, Office of General Counsel, National Office of Independence and Risk on an as needed basis to draft and negotiate contracts and ensure all compliance activities are executed and tracked
- Review all Fieldglass SOW intake requests in queue and actively address requests with the business teams. Triage the various requests and educate stakeholders on options based on their business needs
- Facilitate new vendor process with Accounts Payable and registration and completion of vendor setup in Fieldglass
- Educate business teams and vendors on the use of Fieldglass and assist with any related questions and issues
- Collaborate with India on contractor onboarding as needed
- Assist vendors with administrative processes and questions in Fieldglass (timesheet submissions, invoicing, etc.)
- Manage the storage of program documentation and updating necessary tasks in Fieldglass and agreement repository for auditing and reporting purposes
- Effectively communicate with business segment leaders to ensure the appropriate approvals are received for leveraging subcontractors
- Independently manage day-to-day workload, documenting productivity metrics on a period basis
Skills
- Strong knowledge of Excel (pivot tables, etc.), Fieldglass, PowerPoint, Service Now, Teams, and other knowledge management sites, and other office/computer systems
- Demonstrated strong communication, written, and interpersonal skills and the ability to interface with a variety of levels both inside and outside of Client
- Ability to work independently on a variety of projects in a high volume, fast paced, and sometime nebulous environment required
- Excellent customer service, organizational and planning skills
- Relationship management and strong execution skills
- Experience in Human Resources, Contracts or related skillsets preferred
Company Overview