Note: The job is a remote job and is open to candidates in USA. The Diocese of Columbus is seeking an Administrative Coordinator for the Ohio Catholic School Accrediting Association. This part-time role involves providing administrative, communication, and documentation support for accreditation operations and school-facing communication.
Responsibilities
- Serve as an administrative assistant for chartering-related communication among OCSAA, the Ohio Department of Education and Workforce, Catholic schools, and diocesan offices
- Track chartering questions, updates, deadlines, document submissions, and follow-up items
- Prepare and organize chartering documentation, correspondence, and weekly status updates
- Maintain accurate records of chartering requests, submitted materials, pending items, and completed actions
- Assist with communication to schools regarding chartering changes, documentation needs, and state-level updates
- Prepare and format compliance-related letters and school communications as needed by the Director of OCSAA
- Assist with tracking compliance deadlines, school submissions, missing items, and follow-up communication
- Support the preparation of reminders, notices, and updates for schools related to OCSAA processes and deadlines
- Manage registration for OCSAA trainings, webinars, meetings, and professional development sessions
- Send confirmation emails, training links, reminders, agendas, materials, recordings, and follow-up communication to participants
- Maintain attendance records and registration spreadsheets
- Assist with communication preparation to diocesan staff, school leaders, visiting team chairs, and other training participants
- Assist with updating and maintaining information in the OCSAA accreditation portal
- Support data entry, file organization, and document tracking within the portal
- Assist with school records, rosters, status updates, and accreditation-related documentation
- Assist with mail merges, mass communication, contact lists, and school/diocesan distribution lists
- Support meeting preparation, including agendas, notes, follow-up items, and document organization
- Proofread and format school-facing documents for clarity, consistency, and professionalism
- Assist with newsletter preparation, resource updates, and routine communications as needed
- Perform other administrative duties that support the work of OCSAA and the Director
Skills
- A commitment to the mission of Catholic education
- Strong organizational skills and careful attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple deadlines and follow through on details independently
- Professionalism, discretion, and respect for confidential information
- Strong technology skills, including email, shared drives, spreadsheets, word processing, PDFs, and online forms
- Ability to create and manage mail merges, contact lists, registration spreadsheets, and tracking documents
- Experience with Microsoft Office
- Comfort learning and updating web-based portals or database systems
- Ability to communicate warmly and professionally with school leaders, diocesan staff, state agency contacts, and colleagues
- Dependability, initiative, and willingness to ask clarifying questions when needed
- Experience working in a Catholic school, diocesan office, nonprofit, educational organization, or administrative setting
- Experience managing event registration, webinar communication, or training logistics
- Experience with databases, website updates, or online portals
- Associate's or bachelor's degree preferred, but relevant experience may be considered
Benefits
- OCSAA mileage reimbursement
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