Note: The job is a remote job and is open to candidates in USA. Title IX Consulting Group (T9CG) is a national civil rights and compliance consulting firm supporting educational institutions and organizations. They are seeking a detail-oriented Payroll & Multi-State Administrative Support Specialist to assist with payroll coordination, contractor administration, and multi-state documentation management while maintaining organized records across multiple states.
Responsibilities
- Assist with payroll preparation and coordination through Gusto
- Track multi-state contractor and employee administrative requirements
- Maintain organized payroll-related records by contractor, employee, and state
- Organize onboarding and payroll documentation, including W-9s, direct deposit forms, agreements, and related records
- Help monitor multi-state payroll notices, registration correspondence, and administrative deadlines
- Maintain internal tracking systems, spreadsheets, and payroll-related organizational records
- Support organization of payroll and contractor information for accounting and tax-related purposes
- Identify missing documentation or inconsistencies and proactively follow up
- Assist leadership with payroll-related administrative coordination and operational organization
Skills
- Prior experience supporting multi-state payroll administration or coordination
- Strong organizational skills with exceptional attention to detail
- Experience working with payroll systems such as Gusto or similar platforms
- Ability to manage sensitive and confidential information professionally
- Strong written communication and follow-through
- Ability to work independently and maintain organized systems with minimal supervision
- Experience supporting small businesses or growing organizations with contractors across multiple states
- Familiarity with payroll-related onboarding and contractor administration
- Experience organizing payroll records for accounting or tax preparation support
- Prior administrative operations or HR coordination experience
Company Overview