Note: The job is a remote job and is open to candidates in USA. Convergint is looking for a full-time Project Cost Administrator to join their team. In this role, you will be responsible for coordinating project costs, assisting with financial forecasts, and ensuring timely billing and payments.
Responsibilities
- Coordinates contract legal reviews and signatures for a variety of projects including more complex projects. Ensures that all required documentation is signed and returned to customer. Coordinates COI’s and OCIP/CCIP documentation, if required
- Books new projects and change orders, sends notifications of job bookings to internal stakeholders
- Monitors job costs, identifies anomalies and provides managers with accurate feedback to enable effective and timely decisions. Assignments are broad in nature and may require a high level of ingenuity and proficiency
- Carries out monthly project (WIP) reviews with project managers to identify any costing issues, billings required, schedule impacts; escalates any project issues to manager. Documents status and/ or issues on each project. If necessary, changes projected cost on projects
- Assists with monthly project billings ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with customer and project managers to resolve any anomalies or issues
- Assists project managers and accounts receivable team to ensure timely payment of invoices
- Acts as second level approver for all project accounts payables invoices
- Monitors open PO report weekly, maintains accuracy and compares to monthly forecast
- Assists manager in creating monthly revenue and gross margin forecast. Monitors and tracks against forecast
- Monitors revenue on projects on a weekly basis and reports issues to manager
- Manages and tracks subcontractor invoices against monthly forecast. Approves invoices for revenue and payment according to PM’s approval
- Maintains and tracks Subcontractor COI’s and lien waivers
- Reviews inactive projects on a monthly basis for trailing costs. Resolves any identified issues
- Monitors unbilled revenue on a weekly basis and provides reports to manager. Resolves any identified issues
- Runs labor utilization reports weekly and provide to managers. Resolves any identified issues
- Runs month end financial reports and works with manager to achieve planned financial results
- Runs financial reports and works with manager and PM’s to forecast following month’s revenue and gross margin
- Prepares and sends customer surveys monthly
- Acts as “our customer’s best service provider” always, thereby ensuring Convergint is the customer’s 1st choice for service
- Using technical knowledge, skills and experience, mentors and trains less experienced staff
- Performs other duties and responsibilities as requested or required
Skills
- Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business
- Excellent Microsoft Outlook, Excel, and Word skills
- Strong financial analytical skills including cost control and ability to interpret financial reports
- Strong accounts receivable knowledge
- Strong customer service skills
- Strong attention to detail and results focused
- Strong team orientation
- Flexibility to adapt to changing priorities and direction in a dynamic work environment
- Strong organizational/time management skills
- Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc
- Education: College degree, trade school or equivalent experience
- Minimum Experience: 5 years bookkeeping or an accounting environment
- 5 years project cost accounting
- 3 years in a construction environment
- Bachelors or Associates in Business Administration or similar program
Benefits
- 10 Company Holidays and Paid Time Off starting at 13 days annually
- Fun & Laughter Day Off
- Medical, Dental & Vision Plan
- Life insurance & Disability Plan
- Wellness Program
- 401K Matching Plan
- Colleague Assistance Program
- Tuition reimbursement
- Competitive salary and compensation plan
- Vehicle reimbursement plan or company vehicle
- Corporate Social Responsibility Day
- Cell phone reimbursement (if applicable)
- Paid parental leave
Company Overview
Company H1B Sponsorship