Note: The job is a remote job and is open to candidates in USA. Novo Nordisk is committed to helping people defeat diabetes and other serious chronic conditions. The Senior Analyst - Payroll will provide technical and analytical support to the Payroll function, ensuring compliance with policies and regulations while processing payroll for Novo Nordisk Inc. and its affiliates.
Responsibilities
- Operates as subject matter expert by providing technical and analytical support to the Payroll function for Novo Nordisk Inc. and other Novo Nordisk affiliates
- Supports payroll preparation/processing and related responsibilities such as tax reporting, benefits-records administration, or payroll systems maintenance for NNI and related companies we service including full payroll services for NNRC, NNRCI, Novo Ventures and NNUSBPI to ensure they are compliant with company policy, generally accepted accounting principles and federal, state and local regulations
- Processes time records, compiles payroll metrics, calculates deductions such as Social Security, withholding taxes, and 401(k) contributions, and disburses payrolls
- Analyzes audits, reconciles and resolves complex payroll processing and employee payroll issues to ensure smooth, timely payroll processing
- Builds and maintains trusting, collaborative relationships and alliances with others inside and outside the organization which help accomplish key business objectives
- Provides partnership, oversight and direction to business leaders regarding payroll policies, programs and initiatives
- Develop and drive to completion plans for special projects, Issues Logs and ongoing requirements & support the execution - Year/Quarter-end, Annual Enrollment, etc
- Manages one or more of the following: Mobility and international processes, disability processing, complex payroll calculations, urgent off cycle payment requests, vendor file feeds, 3PSP tracking, QE/YE processing
- Processes/Pays for all employees of Novo Nordisk Inc. and its affiliates including Executive Team members, Vice Presidents, and international assignments
- Ensure timely processing of final payments for separated employees and severance payments as per agreements
- Ensure preparation and processing of biweekly and special/off cycle payrolls using ADP GlobalView and ADP Workforce Manager, integrations from Employee Central, and ADP GlobalView GL/JE
- Manages calculations of all the biweekly adjustments to payroll Voluntary and Non-Voluntary such as - Core benefit deductions, 401K, MetLife, Long Term Care, RSUs, etc., and prepares, verifies and reconciles associated reports
- Ensure timely and accurate submission of required reporting (i.e. incident reporting, metrics, payroll summary, etc.)
- Identify payroll vulnerabilities and opportunities for improvement. Responsible for continuous process improvement identified through root-cause analyses engaging other support teams as needed
- Ensures payroll compliance with Company Policies, Federal, State, Local, International regulations, and Sarbox
- Responsible for creating and maintaining payroll guidelines and written instructions for payroll policies and procedures
- Support the year-end payroll process with various internal relationships and external vendors such as Ernst and Young (E&Y), Altair Relocation, Limeade, AYCO, and Achievers (WTG), etc. to solicit taxable wage data not captured in the regular payroll process and prepare W-2 's and W-3 Year-End reconciliation for all employees in all 50 states and Puerto Rico, including all International employees such as- Expatriates, Foreign Nationals, etc. and submits to appropriate government agencies
- Oversee the maintenance of payroll files and records as well as filing payroll records in personnel files (Legal Record Retention), coordination with Iron Mountain for electronic employee files
- Addresses all complex tax issues and responds to Federal, State and Local Tax Inquiries as needed, creates ADP Cases and advises Payroll Director or Manager of any issue requiring further escalation
- Demonstrates advanced knowledge of the laws and policies that affect HR and payroll processes, programs and/or strategies
Skills
- A Bachelors Degree required in accounting, business, or a related field; solid, relevant experience and/or certification in Payroll may be substituted for degree, when appropriate; advanced degree a plus
- Requires a minimum of six years of progressively responsible experience in Payroll
- Advanced proficiency in Excel required
- Advanced expertise in multi-state payroll processing, including interpretation and application of state-specific tax laws and regulatory requirements to ensure full compliance and minimize risk
- Working knowledge of Fair Labor Standards Act (FLSA), Employee Retirement Income Security Act (ERISA) as well as all Federal, State and Local tax laws
- Demonstrated strategic ability, comprehensive knowledge of pharmaceutical business practices, and the ability to execute plans and complex assignments
- Must be able to facilitate management and employee understanding of payroll procedures
- Must be a strong team player and collaborate across boundaries
- Must have excellent interpersonal and communication skills, with the ability to inspire and motivate others
- Must maintain current on Payroll systems to achieve alignment with HR, Benefits and other related areas and to ensure effective accounting support
- Planning and organization: an ability to plan and manage multiple projects
- Solid working knowledge of HR policies, practices, legislation related to payroll
- Strong customer orientation; attention to detail; and problem analysis and problem resolution
- PayrollOrg Fundamental Payroll Certification (FPC) or PayrollOrg Certified Payroll Professional (CPP) strongly preferred
Benefits
- Company bonus based on individual and company performance
- Long-term incentive compensation and or company vehicles depending on the position's level or other company factors
- Participate in Company employee benefit programs including medical, dental and vision coverage
- Life insurance
- Disability insurance
- 401(k) savings plan
- Flexible spending accounts
- Employee assistance program
- Tuition reimbursement program
- Voluntary benefits such as group legal, critical illness, identity theft protection, pet insurance and auto/home insurance
- Time off pursuant to its sick time policy
- Flex-able vacation policy
- Parental leave policy
Company Overview