Company: Kalamazoo Resa
Job description: This position serves as the department's grant coordinator for the Southern Service Area office. Responsibilities include managing and coordinating grant requirements for the department, generating correspondence and reports for the director, maintaining three SE district budgets, the Title 1 budget, and the 31a budget. This person shall also serve as a liaison between the department's administrators and the Human Resource department and the Business office. Experience in Excel and Google Spreadsheets is required for this position.
Essential Duties and Responsibilities:
- Alerts director and other administrators of matters that require immediate attention
- Proactively assists in actions to meet deadlines and address the needs of district personnel
- Provides support for design, implementation, and monitoring of procedures within the department
- Serves as a liaison between the administrators, other staff, and community in a confidential and supportive manner
- Maintains physical environment within the office areas
- Front line for receiving incoming communication and phone calls; triages as necessary to appropriate personnel
- Provides support to administrators as requested
- Process mileage monthly
- Purchasing ? materials and supplies
- Maintain and update licensure with ESI personnel to report to KRESA
- Manage professional affiliations for all ESI staff
- Coordinates with the HR department throughout the year to ensure accuracy of personnel
- Completion of confidential HR forms - requisitions, change of status, termination
- ESI Staff Directory
- Hiring new personnel: HR Forms/hiring/interviews/applications
- Work with HR staff to maintain an up-to-date para-professional list
- Monitors and maintains office supplies
- Communicates with vendors
- Compiles materials request for use in budget development
- Completes purchase orders
- Coordinates and monitors delivery to buildings
- Conducts price comparisons
- Reconcile purchase orders and credit card transactions
- Updates budgets (SE, Title 1, 31a) with actual costs
- State & Federal Grant Management
- Prepare Proposed SE budget for Portage, Schoolcraft, and Vicksburg with the Directors, submitted twice a year to KRESA
- Assist in completing the 31a state budget with the director
- Complete Title 1 School Selection and Comparability report for Title 1 within the designated system
- Complete the Title 1 portion of the Consolidated Application with directors
- Monitor and fulfill responsibilities within the State and Federal Grant to ensure timely planning and completion of requirements
- Coordinate and collect required documentation for all grants
- Review budgets on at least a monthly basis to ensure expenses are allocated accurately
- Work with the director to develop budget spreadsheets for each grant/budget area
- Work with director to generate/review/revise 31a identification documents and other program requirements
- Work with local private schools to allocate Title 1 budgets
- Professional Communication and Learning
- Assists with communication of regularly scheduled meetings and routine communication
- Assists with procurement of rooms and set up for professional meetings
- Prepares meeting and PD materials upon request
- Provides support as needed before, during, and after meetings and PD
- Reviews conference requests and proposals received from district SE staff, Title 1 staff, and counselors ? Performs other duties as assigned. ? Regular and consistent attendance. ? Must have knowledge of and comply with the policies and procedures contained in the Portage Public Schools Employee Handbook. The above duties and responsibilities are intended to be representative of the nature of the work by this position. The listing is not all-inclusive.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Bachelor's degree or higher in a related field.
- One to three years? experience grant management and coordination.
- Familiarity with public school finance and/or special education.
- Extensive experience with information systems and reporting tools.
- Ability to work with minimal supervision, ability to prioritize and manage multiple projects; ability to problem solve and make decisions.
- Ability to establish and maintain effective working relationships with district staff and the public.
- Ability to assume responsibility, display initiative, and exercise good judgment.
- Proficient computer and document skills.
- Excellent verbal and written communication skills.
Please apply online at:
Notice of Non-Discrimination: he Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The following positions at Portage Public Schools have been designated to handle inquiries regarding the nondiscrimination policy: Human Resources Director Brad Galin and Human Resources Manager Jennifer Tuyls. Contact information: 269-323-5000, 8107 Mustang Drive, Portage, Mi 49002
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Expected salary:
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