ORC is a respected right-of-way acquisition firm that focuses on infrastructure projects. They are seeking a Right of Way Document Specialist to support project managers in document management, data entry, and project coordination activities.
Responsibilities
- Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files
- Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies
- Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system
- Responsible for a successful project close out
- Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials
- Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information
- Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership
- Handling client correspondence, phone calls, and emails with professionalism and timely follow-up
- Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation
- Monitoring deadlines and deliverables to help keep project teams on schedule
- Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy
Skills
- Minimum of one (1) year of experience in a document specialist, document control, records management, or administrative role
- Minimum of one (1) year of technical documentation prep
- Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
- Must have an iOS or Android smartphone to be able to access ORC's systems
- Valid Driver's License
Benefits
- Health, dental, and vision benefits
- 401(k) with company match and disability coverage
- Paid time off, sick time, and holidays
- Tuition reimbursement and professional training
- Recognition programs and growth opportunities
- ClassPass and Breethe Memberships
- Employee travel reimbursements
Company Overview
Since 1969, ORC has been a leading ROW service provider for public agencies, utilities, and energy clients, driving responsible infrastructure progress nationwide. It was founded in 1969, and is headquartered in Charlotte, North Carolina, USA, with a workforce of 201-500 employees. Its website is http://orcolan.com.