BUILDING THE BROKER OPERATIONS FUNCTION
As the first Operations leader, your initial priority is to establish the broker operations function from the ground up. This includes:
– Designing the organisational structure, role definitions, and hiring plan for the broker operations team
– Defining core processes across client funds management, compliance operations, reconciliation, and partner management — documenting these as scalable, audit-ready workflows
– Selecting and implementing the operational tooling, back-office systems, and reporting infrastructure needed to run a compliant FSA-regulated broker
– Establishing the governance framework — internal controls, escalation procedures, SLAs, and risk policies — aligned with FSA requirements
– Recruiting and onboarding the initial operations team, setting a culture of accountability, precision, and continuous improvement
ONGOING BROKER OPERATIONS RESPONSIBILITIES
– Own the end-of-day and month-end reconciliation process against the Settlement team, ensuring accuracy, timeliness, and full discrepancy resolution
– Monitor settlement status and liaise with counterparties, custodians, and internal teams to resolve breaks in a controlled and auditable manner
– Manage client funds processing, ensuring full compliance with FSA client fund segregation and reporting obligations
– Develop and maintain business continuity and incident response plans to protect client assets and platform integrity
– Prepare operational infrastructure and documentation in readiness for international regulatory licensing and multi-market expansion
BUILDING & LEADING CLIENT SERVICES
Alongside broker operations, you will hire and lead the client services team, establishing the standards and systems for client-facing support:
– Define the client services model — team structure, roles, SLAs, escalation paths, and quality benchmarks
– Lead the team to deliver responsive, high-quality support across onboarding, KYC/AML verification, account management, and ongoing client enquiries
– Streamline and document the client onboarding journey, balancing a frictionless client experience with FSA compliance requirements
– Select and implement CRM and support tooling to improve query resolution times, team efficiency, and client retention
– Create feedback loops between client services, product, and operations to drive continuous service improvement
– Build localisation capabilities within the CS team to support international clients as Threetrader enters new markets
Requirements
– Experience: 8+ years in forex brokerage or financial services operations, with experience building and leading teams — ideally in a start-up or high-growth environment
– Builder mindset: Demonstrated ability to build operational functions from scratch — designing processes, implementing systems, and hiring teams rather than managing inherited structures
– Domain knowledge: Solid understanding of trade lifecycle, settlement workflows, and reconciliation processes within a forex or multi-asset brokerage
– Cross-team coordination: Hands-on experience acting as operational liaison between business operations and separate trading/settlement functions — coordinating handoffs and resolving breaks
– Regulatory: Strong knowledge of FSA regulations, client fund rules, and compliance requirements; familiarity with ASIC, FCA, MAS, or similar frameworks is a plus
– Systems: Familiarity with MT4/MT5 platforms, back-office trading systems, and CRM tooling
– Language: Bilingual in Japanese and English — essential for managing teams, regulators, liquidity partners, and international stakeholders
– Analytical: Data-driven and structured thinker, comfortable building KPI frameworks and operational reporting from scratch