Supply Chain Coordinator / Procurement Assistant - Freelance, Remote

Supply Chain Coordinator / Procurement Assistant - Freelance, Remote Department: Specialized Roles Employment Type: Full Time Location: Global+ Reporting To: Client via Magic Compensation: $6.00 / hour Description About the Client A fast-growing, US-based e-commerce consumer goods brand specializing in premium smoking accessories and curated subscription boxes. They design in-house, manufacture with international partners in China and India, and operate at high volume with frequent product launches. The team is operations-driven, uses a custom ERP/PLM and ClickUp, and values clear written communication and on-time delivery. Why does this role exist? s the company scales SKUs and production runs, they need a dedicated full-time coordinator to own day-to-day supplier communications, keep purchase orders and timelines on track, and ensure internal visibility across production and payments. This role centralizes WeChat/email follow-ups, keeps the PMS/PLM data accurate and current, and escalates risks early so decisions can be made quickly. The goal is to reduce delays, improve on-time delivery, and streamline coordination with finance—without the assistant processing payments directly. The Impact you’ll make Supplier Communication and Relationship Management • Maintain daily WeChat and email communication with suppliers in China and India on timelines, order updates, and issue resolution • Clarify requirements, confirm ETDs/ETAs, and document changes and commitments in writing • Proactively identify risks or delays and confirm supplier recovery plans Purchase Order and Payment Tracking • Follow up weekly on 5–15 active POs per supplier; confirm milestones (deposit posted, production start, QC date, ship date) • Track deposits, balances, and due dates; coordinate with finance to ensure correct, on-time payments • Maintain a clean log of PO status, payment terms, and any revisions Production and Project Management • Monitor projects from development through production and delivery, maintaining accurate timelines • Update ClickUp tasks and the PMS with supplier updates, dates, and attachments • Partner with internal stakeholders to align on priorities, shipping windows, and handoffs Reporting and Escalation • Send a concise daily morning summary to Randall with key updates, risks, and decisions needed • Escalate delays, quality concerns, or scope changes promptly with context and options • Maintain spreadsheets/dashboards for at-a-glance PO and timeline health Systems and Data Integrity • Enter and update data in the company’s custom ERP/PLM and PMS accurately and on time • Adhere to the PO workflow and approval process; potentially graduate to creating/editing POs • Organize files, confirmations, and correspondence for full auditability Skills, Knowledge and Expertise Required: • Proven experience working directly with suppliers/manufacturers in procurement or supply chain • Baseline understanding of product manufacturing flow from development to delivery • Hands-on experience managing purchase orders and supplier payment terms Your superpowers are... • Technical: WeChat and email etiquette, ClickUp familiarity, strong spreadsheet skills (tracking, filters, lookups), comfort with ERP/PLM systems, meticulous data entry • Operational: Relentless follow-up discipline, deadline tracking, prioritization, and organization across multiple suppliers/POs • Communication: Clear, concise status writing; ability to distill long threads into actionable summaries • Judgment: Knows when to escalate, presents options, and anticipates downstream impacts • Interpersonal: Cultural awareness/time-zone sensitivity, calm under pressure, solutions-focused mindset WFH Set-Up: • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. • Internet speed of at least 40MBPS • Headset with an extended mic that has noise cancellation and a webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home You should apply if... • You thrive on keeping moving parts organized and take pride in on-time, error-free execution • You’re proactive, love closing loops with suppliers, and escalate early with clear options • You’re comfortable with text-first communication, fast-paced e-commerce operations, and the smoking accessories consumer goods category • You enjoy transforming updates into clean dashboards and daily summaries • You want to grow in procurement/supply chain and are eager to learn custom systems and workflows What to expect... Work Setup: • Remote position • Must have a reliable internet connection and a quiet workspace • Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours: • 40 hours per week • Monday–Friday, 8:00am to 5:00pm Pacific Time Compensation: • $6 per hour • No benefits package included Benefits