Location:
Job Title:VirtualAssistant to the Accountant
Client type : Australia based air conditioning and refrigeration services
Rate:$7AUD/hour
Type:Fulltime; 40 hours per week
PositionOverview
We areseeking a highly organised and detail-oriented Virtual Assistant to theAccountant to provide administrative and bookkeeping support to our newlyappointed in-house Accountant.
This role is not responsible for the overall management of the accountingfunction. Instead, the successful candidate will assist the Accountant withprocessing transactions, maintaining records, preparing reports, and completingcompliance-related tasks across a diverse group of entities, including:
- Electrical contracting businesses
- Cabinetry and joinery businesses
- Property investment entities
- Property development entities
- Other related trading and investment structures
Theideal candidate will have strong bookkeeping skills, experience with Australianaccounting requirements, and the ability to work accurately across multipleentities.
KeyResponsibilities:
BookkeepingSupport
- Enter supplier bills, invoices, and receipts into the accounting system.
- Assist with accounts payable and accounts receivable processing.
- Perform bank, credit card, and loan reconciliations.
- Maintain supporting schedules and reconcile balance sheet accounts.
- Process and reconcile intercompany transactions.
- Assist with maintaining fixed asset registers.
ComplianceAssistance
- Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant.
- Reconcile GST, PAYG withholding, and superannuation accounts.
- Compile supporting documentation for tax and compliance lodgements.
ReportingSupport
- Assist with preparation of monthly management reports, including:
- Profit & Loss Statements
- Balance Sheets
- Cash Flow Reports
- Budget vs Actual Reports
- Prepare schedules and working papers for the Accountant’s review.
- Assist with variance analysis and reporting.
Budgeting& Forecasting Assistance
- Update budget templates with actual results.
- Maintain cash flow forecast spreadsheets.
- Assist with project feasibility and development cost tracking.
AdministrativeSupport
- Maintain organised digital filing systems for financial records.
- Monitor finance inboxes and collate information requests.
- Prepare payment runs for approval.
- Assist with document collection for auditors, bankers, and external accountants.
- Help document accounting procedures and internal processes.
Property& Development Support
- Enter and categorise project-related expenses.
- Assist with job costing and tracking development expenditures.
- Reconcile loan drawdowns and interest schedules.
RequiredSkills & Experience
Essential
- 2+ years’ experience in bookkeeping, accounting support, or finance administration.
- Strong understanding of Australian GST and BAS requirements.
- Experience using Xero.
- Proficiency in Microsoft Excel and/or Google Sheets.
- High attention to detail and accuracy.
- Strong organisational and time management skills.
- Ability to follow instructions and work collaboratively with the Accountant.
- Excellent written and verbal English communication skills.
Desirable
- Experience in construction, trades, or property-related businesses.
- Familiarity with intercompany accounting.
- Exposure to budgeting and management reporting.
- Accounting or bookkeeping qualifications.
KeyPerformance Indicators (KPIs)
- Transactions processed accurately and on time.
- Reconciliations completed within agreed deadlines.
- Supporting schedules maintained and up to date.
- Compliance workpapers prepared accurately for review.
- Efficient and responsive support to the Accountant.
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