Administrative Associate 2 in Palo Alto, CA

Job title: Administrative Associate 2 in Palo Alto, CA at Apidel Technologies
Company: Apidel Technologies
Job description: Department of Cardiothoracic Surgery is seeking an Administrative Associate 2 to provide administrative or operational support working under general supervision.Duties Include:
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
Other duties may also be assigned.Education & Experience (Required):
High school diploma and three years of administrative experience, or combination of education and relevant experience.Knowledge, Skills and Abilities (Required):
Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.Physical Requirements:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl. *- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.Work Standards:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.eduRequirements:
Please attach full job description- See attached
Title: Administrative Associate 2
Location Address: Falk BLDG, 870 Quarry Rd Ext, Palo Alto, CA 94304
Remote/onsite/hybrid: Hybrid Eligible (3 days in office, 2 WFH)
Duration of project (start and end date): Immediately; 6 months
Full time or part time: Full-time
Number of hours per week: 40 hours
Shift timing/schedule: 8:00am - 4:30pm
Will the resource be working with minors No
How many years of experience are required 2-3+
Will this role extend or possibly convert to a Stanford FTE Yes
Top 3 requirements to hire Stable work history, very detail orientated, able to work independentlyPreferred skills
Administrative Associate 2
Expected salary:
Location: Palo Alto, CA
Job date: Fri, 02 May 2025 07:13:33 GMT
Apply for the job now! Apply Now