California State Parks Foundation - Grants Coordinator

Title: Grants Coordinator

Reports to: Project Manager

Location: Remote within California (Occasional Travel Required)

Job Type: Full-time, non-exempt

Compensation: $36 - $43 per hour

Job Close Date:  Applicants are encouraged to apply by May 4, 2026 to ensure priority consideration of your application. We may continue to review applications on a rolling basis after this priority deadline until the position is filled. 

Mission: Protecting and preserving the state park system for the benefit of all.

Our Vision: We envision an inspiring and welcoming state park system where there is access for all, adequate and sustainable funding, and parks are protected for future generations.

At California State Parks Foundation (CSPF), our mission is protecting and preserving the California state park system, for the benefit of all. We envision an inspiring and welcoming state park system where there is access for all, adequate and sustainable funding, and parks are protected for future generations.

The Grants Coordinator plays a central role in managing the systems, processes, and documentation that support California State Parks Foundation’s grantmaking, endowments, funds, and fiscal sponsorship programs. This position ensures that all funding distributed by CSPF is managed with strong financial controls, clear documentation, and alignment with donor intent and program priorities.

Working closely with the Project Manager, Director of Programs, Finance, Development, and the broader Programs team, the Grants Coordinator oversees the full life cycle of grants and funds—from application setup and review coordination to payment processing, compliance documentation, and impact reporting. This role ensures that CSPF maintains strong internal controls and consistent procedures for managing restricted funds and grantmaking activities across the organization.

The Grants Coordinator collaborates with staff across the program teams to ensure that grantmaking processes are efficient, transparent, and aligned with CSPF’s strategic priorities. By maintaining clear systems and documentation, the Grants Coordinator helps ensure that funding moves effectively into California’s state parks and the communities that support them.

RESPONSIBILITIES:

Grant and Fund Management (50%)

• Manage the administrative lifecycle of CSPF grants, funds, endowments, and fiscal sponsorships across the organization.
• Coordinate grantmaking and sponsorship processes including application setup, review coordination, award documentation, and payment processing.
• Maintain and manage grant workflows in Submittable and internal project management systems.
• Initiate and maintain correspondence with grantees throughout the lifecycle of the grant.
• Track grant agreements, disbursement letters, reporting requirements, and payment approvals.
• Ensure all grant and sponsorship documentation is complete, consistent, and stored in accordance with CSPF policies.
• Coordinate with Finance to process grant payments and verify coding, approvals, and documentation.
• Track team progress on grant timelines, reporting deadlines, and compliance requirements.
• Maintain a master calendar of grant cycles, funding rounds, and reporting schedules.

Endowment, Restricted Fund Administration and Fiscal Sponsorships (20%)

• Support the management of CSPF’s endowments, designated funds, and fiscal sponsorship agreements.
• Coordinate with the Director of Finance and Operations to track annual endowment allocations and spending plans.
• Assist with preparing funding summaries, disbursement letters, and documentation related to restricted funds.
• Initiate and maintain correspondence with grantees of endowments, restricted funds, and fiscal sponsorships.
• Track fiscal sponsorship agreements and process invoice-based reimbursements.
• Maintain accurate records of donor intent requirements and funding restrictions.
• Support preparation of reports for funders and partners regarding use and impact of funds.

Documentation, Compliance, and Reporting (15%)

• Maintain and update all Standard Operating Procedures (SOPs) related to grants, funds, endowments, and fiscal sponsorships
• Ensure that CSPF grantmaking activities follow clear procedures and maintain strong documentation standards.
• Maintain internal documentation related to grants and funding workflows.
• Support development and implementation of standardized grant templates, agreements, and reporting formats.
• Prepare internal reports summarizing funding allocations and grant activity.
• Maintain clear records to support audits and internal reviews of funding processes.
• Ensure grant communications and documentation are logged in Salesforce and the State Park Knowledge Center.

Cross-Department Coordination (10%)

• Work closely with the Development team to provide information needed for grant proposals and donor reporting.
• Coordinate with the Programs team to gather project updates and impact information related to funded work.
• Collaborate with the Program Coordinator to ensure grant data and outcomes are accurately reflected in the State Park Knowledge Center.
• Support the Communications team with basic funding information needed for storytelling and program updates.

General Program Support (5%)

• Participate in CSPF staff meetings, program planning discussions, and organizational initiatives.
• Support organization-wide events such as volunteer workdays, California State Parks Week, and Earth Month events as needed.
• Provide logistical support for meetings, program activities, and internal coordination.
• Complete additional duties as assigned.

• Bachelor’s degree or minimum equivalent professional experience in nonprofit administration, public administration, environmental programs, or related field.
• Minimum 3 years of experience supporting grants administration, nonprofit program operations, or financial/project coordination.
• Strong organizational and project management skills with the ability to manage multiple timelines and priorities.
• Experience working with grant management systems such as Submittable or similar.
• Experience working in Salesforce or similar CRM preferred.
• Familiarity with nonprofit financial processes and use of restricted funding preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy and documentation.
• Demonstrated ability to collaborate effectively across departments and with external partners.
• Commitment to diversity, equity, inclusion, and environmental stewardship.
• Ability to work independently while maintaining strong communication with team members.
• Proficiency in MS Office and project management tools; experience with Salesforce, Asana, DocuSign, and financial systems such as YOOZ is a plus.
• Valid CA Driver’s license and ability to travel occasionally to meetings or events.