Location:
PERMANENT DAYSHIFT WORK FROM HOME
Position Description -
Title: (Virtual) Executive Assistant
Reports to Title: General Manager – CEO
Department / Business Unit: Direct to client
Shift - Follows Australian Hours
Position Purpose:
The Executive Assistant to the General Manager provides high-level administrative support to the General Manager, ensuring efficient operation of the office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the General Manager in achieving business objectives.
ACCOUNTABILITIES:
Key Activities/Duties/Expected End results
Calendar Management
- Maintain and manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
Meeting Coordination:
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Communication:
- Handle all incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and appropriate responses.
Document Preparation:
- Prepare and edit reports, presentations, and other documents as required by the General Manager.
Project Support:
- Assist with special projects and initiatives as directed by the General Manager.
Confidentiality:
- Handle sensitive information with the utmost confidentiality and discretion.
Relationship Management:
- Build and maintain strong relationships with internal and external stakeholders.
Office Management:
- Oversee the day-to-day operations of the General Manager's office, including maintaining office supplies and equipment.
ROLE SPECIFIC SKILLS
- Odoo Trained
- Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Communication Skills: Strong verbal and written communication skills.
- Attention to Detail: High level of accuracy and attention to detail.
- Problem-Solving: Ability to anticipate needs and proactively address issues.
- Professionalism: Demonstrates a high level of professionalism and integrity.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Will be assisting the owner also with similar tasks when needed.
KEY WORKING RELATIONSHIPS:
Internal/External
Customer
Employees
Family
Management
Requirements
JOB QUALIFICATIONS:
- Education: Bachelor's degree in Business Administration or related field preferred.
- Experience: Minimum of 3-5 years of experience in an executive assistant or similar role in Australia.
- Skills: Strong organizational, communication, and interpersonal skills.
CORE COMPETENCIES
PERSON SPECIFIC ATTRIBUTES (eg Flexible Professional, Team worker etc)
- Methodical / Planner
- Flexible
- Proficient with Time Management
- Proactive
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