Project Support Assistant

UCB is a global biopharmaceutical company focusing on neurology and immunology. They are seeking a Project Support Assistant to provide high-level administrative and coordination support for large-scale capital and regulated projects, ensuring efficient operations for project leaders and cross-functional teams.

Responsibilities

• Provide comprehensive administrative support for large-scale project teams
• Manage complex calendars, schedules, and stakeholder communications
• Coordinate document workflows and maintain organized project records
• Prepare presentations, reports, agendas, and executive communications
• Capture and distribute accurate meeting minutes and action items
• Support procurement tracking, travel coordination, and team logistics
• Lead cross-functional collaboration, resolving issues and strengthening alignment across the organization

Skills

• High School Diploma Required
• Experience supporting complex projects and senior leadership
• Strong organizational skills with attention to detail and confidentiality
• Ability to manage multiple priorities and meet tight deadlines
• Strong written and verbal communication skills across teams
• Experience collaborating with cross‑functional and external partners
• Strong proficiency with Microsoft Office, Teams, PowerPoint and Outlook
• Experience using artificial intelligence
• Experience in pharmaceutical, healthcare, or regulated industries
• Ability to work independently with minimal direction
• Experience supporting international teams and travel coordination
• Experience with expense reporting and budget tracking tools
• Exceptional attention to detail and accuracy
• Experience using Microsoft Visio
• Bachelor's Degree

Benefits

• This hybrid position requires 40% onsite presence and 30% domestic travel.
• At UCB, we’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.
• UCB is an equal opportunity employer.
• UCB invites you to voluntarily self-identify during the application process.
• Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment.
• Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.
• Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] for application to US based roles.

Company Overview

Company H1B Sponsorship