Note: The job is a remote job and is open to candidates in USA. First American is a leading company in the commercial real estate sector, seeking an Exchange Assistant to join their team. The role involves assisting Exchange Officers with processing and closing 1031 tax-deferred exchanges, ensuring compliance with regulations, and providing excellent customer service.
Responsibilities
- Open Exchanges – handle or assist the exchange officers in the following:
- Develop proficiency in 1031 rules and ability to answer customer questions
- Handle inquiry calls
- Review purchase agreements and title reports
- Prepare exchange documentation for relinquished and replacement property closings
- Follow company’s procedures and comply with Accounting Policy
- Process – handle or assist the exchange officers in the following:
- Monitor time deadlines and closing dates
- Handle all accounting for the exchange files
- Manage exchange process in a timely manner
- Closing – handle or assist the exchange officers in the following:
- Review estimated closing statements for approval
- Handle acceptance and disbursement of funds in accordance with 1031 rules
- Collect fee income and final signed documentation
- Perform any other duties requested by the exchange officer in order to manage the exchange process
- Customer Service/Business Development
- Trouble shooting and customer management
- Follow up with existing and potential clients for increased business
- Cooperate with exchange officer, manager and sales reps to develop business
Skills
- High School diploma or equivalent
- 1-3 years of administrative experience
- Working knowledge of (and/or the willingness to learn) fundamental concepts, practices and procedures of department/field
- Good verbal and written communication skills
- Detail oriented approach to tasks
- Establishes effective working relationships with team members
- Experience in real estate or law (as an escrow officer or assistant is preferred but not required)
Benefits
- Medical
- Dental
- Vision
- 401k
- PTO/paid sick leave
- Employee stock purchase plan
Company Overview
First American provides financial services through its Title Insurance and Services segment and its Specialty Insurance segment. It was founded in 1889, and is headquartered in Santa Ana, California, USA, with a workforce of 10001+ employees. Its website is http://www.firstam.com.