Note: The job is a remote job and is open to candidates in USA. GetMyCourse is a growing manufacturing business specializing in factory-applied coatings and prefinished building materials. They are seeking a highly organized and proactive Virtual Assistant to support their marketing output, administrative operations, and HR compliance functions.
Responsibilities
- Review all current QC Architectural employment agreements against the Manufacturing Award MA000010 (Fair Work Act)
- Cross-check existing employee pay rates against Award classifications (C12, C13 and other relevant levels) to confirm compliance, identify any discrepancies or underpayments
- Identify gaps in leave entitlements, penalty rates, overtime rates, allowances, and leave loading obligations
- Draft updated or new employment agreements where gaps are identified, for Directors review and approval
- Build and maintain an HR compliance register: employee contract dates, review dates, pay rates, Award classifications, leave balances
- Develop or update basic HR policy documents as instructed (leave policy, performance management process, onboarding checklist)
- Set up a simple, repeatable onboarding process for future new hires
- Email inbox monitoring, triaging, and drafting responses on behalf of the Director from provided briefs
- Data entry and record maintenance in MRPeasy (ERP system) – customer records, job updates, product information
- Maintain and organise the QC Architectural SharePoint/OneDrive file structure
- Prepare documents, templates, proposals, and correspondence (memos, emails, reports)
- Follow up on outstanding customer quotes and enquiries via email (only when triggered to do so)
- Maintain and update customer and supplier contact lists (CRM and spreadsheets)
- Scheduling, calendar management, and meeting coordination for the Director
- Research tasks – supplier information, product data, industry news as directed
- Assist with preparation of presentations and capability statements
- Document and maintain simple SOPs and process records as instructed
- Manage and maintain QC Architectural’s social media accounts (LinkedIn, Instagram, Facebook) – posting consistently to an agreed content calendar
- Design professional graphics and visual content using Canva (product spotlights, project showcases, promotional posts, testimonials) Directors will also supply images to be posted and used in the marketing
- Write captions, hashtags, and copy that reflects the QC Architectural brand voice – clean, trade-facing, professional
- Monitor and respond to comments, messages, and enquiries across social platforms in a timely manner
- Build and manage a monthly content calendar for Directors approval
- Assist with website content updates once the new QC Architectural website is launched (blog posts, project updates, product page edits)
- Draft and schedule email marketing campaigns (product launches, seasonal promotions, trade updates)
- Pull and report monthly social media analytics (reach, engagement, follower growth, impressions)
- Research competitor and industry content to inform content strategy
Skills
- 1-3 years of work experience
- Highly organised
- Proactive
- Tech-savvy
- Strong written communication skills
- Ability to work independently
- Experience in HR compliance support
- Familiarity with the Manufacturing Award MA000010 (Fair Work Act)
- Ability to draft employment agreements
- Experience in maintaining HR compliance registers
- Experience in developing or updating HR policy documents
- Experience in setting up onboarding processes
- Experience in email inbox monitoring and drafting responses
- Data entry and record maintenance experience
- Experience in maintaining and organising file structures
- Ability to prepare documents, templates, proposals, and correspondence
- Experience in scheduling and calendar management
- Research skills for supplier information and industry news
- Experience in managing social media accounts
- Ability to design graphics and visual content using Canva
- Ability to write captions, hashtags, and copy for social media
- Experience in monitoring and responding to social media interactions
- Ability to build and manage content calendars
- Experience in drafting and scheduling email marketing campaigns
- Ability to pull and report social media analytics
Company Overview
We are Get My Course, we help students and professionals reach their full career potential by assisting them in getting nationally recognised certifications to boost their career paths. It was founded in undefined, and is headquartered in Loganholme, Queensland, AUS, with a workforce of 51-200 employees. Its website is https://getmycourse.com.au.