Note: The job is a remote job and is open to candidates in USA. Ad Hoc LLC is a technology company that empowers organizations to deliver scalable, impactful digital services. They are seeking a Talent Acquisition Coordinator to support daily operations, schedule interviews, maintain candidate records, and assist with onboarding coordination, ensuring a positive candidate experience throughout the hiring process.
Responsibilities
- Schedules interviews with candidates
- Maintains job boards and assists with sourcing candidates
- Maintains accurate candidate records and pipeline activity within the Applicant Tracking System (ATS)
- Tracks candidate pipeline activity, outreach efforts, and applicant flow data
- Communicates with candidates throughout the hiring process to ensure a professional and positive candidate experience
- Supports recruiters by organizing candidate information and ensuring alignment with role requirements
- Supports job requisition setup, posting, and candidate tracking within the ATS
- Supports reporting by maintaining data accuracy and ensuring timely updates within recruiting systems
- Ensures high attention to detail across scheduling, candidate data, and recruiting workflows
- Supports offer stage coordination, including drafting offer letters, routing approvals, and tracking candidate responses
- Partners with recruiters and HR to ensure timely and accurate offer execution
- Assists with onboarding coordination, including background checks, pre-employment steps, and new hire communication
- Ensures a smooth transition from candidate to new hire by coordinating with HR and hiring managers
- Assists in maintaining pipeline and bench data for upcoming roles and proposal efforts
- Helps track candidates tied to contingent offers and supports ongoing engagement
Skills
- 0–3 years of experience in recruiting coordination, HR, administrative support, or a related role
- Strong organizational skills and ability to manage multiple tasks and deadlines
- High attention to detail and ability to maintain accurate records
- Bachelor's degree or equivalent experience
- Experience supporting recruiting or talent acquisition teams
- Experience in government contracting or proposal-based environments
- Familiarity with onboarding or pre-employment processes
- Experience with ClearCompany ATS
- Experience using an Applicant Tracking System (ATS) or similar system
Company Overview
Ad Hoc is a digital services company that helps the federal government better serve people. It was founded in 2014, and is headquartered in Washington, District of Columbia, USA, with a workforce of 501-1000 employees. Its website is https://adhoc.team/.