Note: The job is a remote job and is open to candidates in USA. Stellar Virtual is seeking a highly organized and proactive Talent Operations Specialist to join their People & Culture team. The role involves managing the recruitment processes, ensuring a seamless hiring journey for candidates, and acting as the primary administrator of the Insperity Applicant Tracking System.
Responsibilities
- Execute full-cycle recruiting for assigned roles, including drafting job descriptions, posting roles, and managing candidate pipelines
- Proactively source high-quality external candidates using various channels (LinkedIn, job boards, networking, etc.)
- Manage the internal hiring and transfer process, ensuring existing employees have clear pathways for internal mobility
- Conduct initial screening interviews to assess candidate qualifications, cultural add, and alignment with stellar virtual values
- Ensure an exceptional, communicative, and transparent candidate experience from application to offer
- Conduct detailed intake meetings with hiring managers to deeply understand role requirements, team dynamics, and ideal candidate profiles
- Serve as a strategic advisor to hiring managers, providing market insights, interview best practices, and coaching throughout the selection process
- Facilitate interview debriefs and drive timely, objective hiring decisions
- Serve as the primary subject matter expert for the Insperity ATS (powered by BrightMove), managing all job requisitions and candidate stages within the platform
- Ensure absolute data integrity and ATS hygiene, training hiring managers and interviewers on how to properly use the system
- Leverage BrightMove’s reporting and analytics capabilities to track key recruiting metrics (e.g., time-to-fill, source of hire, pipeline conversion rates) and present findings to the Director of People & Culture
- Continuously identify opportunities to streamline recruiting workflows, automate administrative tasks, and improve overall hiring operations
Skills
- 4-5 years of experience in Talent Acquisition, Recruiting Operations, or Human Resources, preferably within a fast-paced or remote-first environment
- Hands-on experience managing an Applicant Tracking System
- Exceptional organizational skills with a keen eye for detail and data accuracy
- Proven ability to build trust and partner effectively with cross-functional leaders and hiring managers
- Excellent written and verbal communication skills, with the ability to articulate our employer brand compellingly to candidates
- Ability to pivot quickly, prioritize competing demands, and thrive in an evolving virtual landscape
- Direct experience with Insperity ATS / BrightMove is highly preferred
- Experience using the Google Workspace/Suite platform
Benefits
- Competitive salary and comprehensive benefits package.
- A fully remote, flexible work environment.
- Opportunities for continuous professional development and career growth.
- A supportive, collaborative team culture that values diverse perspectives.
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