At arenaflex, we're on a mission to revolutionize the way we approach data management and administrative support. As a key member of our team, you'll play a vital role in ensuring the accuracy and integrity of our data, while also providing exceptional administrative support to our team members. If you're a detail-oriented, critical thinker with a passion for data entry and administrative work, we want to hear from you!
**About arenaflex**
arenaflex is a dynamic and innovative organization that's dedicated to delivering exceptional results in the field of data management and administrative support. Our team is comprised of talented professionals who are passionate about what they do, and we're committed to creating a work environment that's collaborative, inclusive, and supportive. As a member of our team, you'll have the opportunity to work on a wide range of projects, develop your skills and expertise, and contribute to the growth and success of our organization.
**Job Summary**
We're seeking an experienced Data Entry Clerk / Administrative Assistant to join our team on a 5-month contract with possible extension. As a key member of our team, you'll be responsible for reviewing data and source documents for accuracy, compiling and verifying data, and providing exceptional administrative support to our team members. If you have a strong attention to detail, excellent critical thinking skills, and a passion for data entry and administrative work, we want to hear from you!
**Key Responsibilities**
As a Data Entry Clerk / Administrative Assistant at arenaflex, you'll be responsible for the following key tasks:
* Locating and correcting data entry errors or reporting them to supervisors
* Compiling, sorting, and verifying the accuracy of data before it is entered
* Comparing data with source documents, or re-entering data in verification format to detect errors
* Storing completed documents in appropriate locations
* Selecting materials needed to complete work assignments
* Reading source documents such as plans, applications, and paper files, and entering data in specific data fields, using keyboards or scanners
* Maintaining logs of activities and completed work
* Downloading data from the web and importing to custom database user interface software
* Resolving unclear or poorly visible information by communicating with others
* Working with vendors to coordinate pick-up and drop-off schedules
* Time Management - Managing one's own time and the time of others
* Writing - Communicating effectively in writing as appropriate for the needs of the audience
* Continually seeking to improve practices to add quality and value in support of the work while identifying unnecessary or redundant actions
**Essential Qualifications**
To be successful in this role, you'll need to possess the following essential qualifications:
* Professional experience reviewing various data and document sources for accuracy and completing data entry once accuracy is confirmed (3+ years)
* Experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data (3+ years)
* Experience reviewing data/documentation specifically related to blueprints and/or permits in a previous role (highly desired)
* Proactive communication skills, including experience communicating information to supervisors, co-workers, and vendors by telephone, in written form, email, or in person (3+ years)
* Experience running various database user queries and searches (i.e. Microsoft Access) (2+ years)
* Experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional (desired)
* Microsoft Office products (e.g., Word, Excel, Outlook) (3+ years)
* Internet Browser experience (i.e., Microsoft Edge, Google Chrome, Firefox) (3+ years)
* Experience working with Microsoft Teams in relation to shared files and document/file collaboration (required)
* Ability to lift a full banker's box (approximately 35 pounds) (required)
**Preferred Qualifications**
While not required, the following qualifications are highly desirable:
* Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems (1+ year)
* Experience working with custom database user interface software
**What We Offer**
As a member of our team, you'll enjoy a range of benefits, including:
* Competitive compensation and benefits package
* Opportunities for career growth and professional development
* Collaborative and inclusive work environment
* Recognition and rewards for outstanding performance
* Access to the latest technology and tools
* Flexible work arrangements, including remote work options
**How to Apply**
If you're a motivated and detail-oriented individual with a passion for data entry and administrative work, we want to hear from you! Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you!
**Work Arrangement**
This is an onsite position, requiring a 40-hour workweek in Concord, NH 03301.
**Interview Process**
In-person interviews only.
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