Note: The job is a remote job and is open to candidates in USA. HeyTony is a culture-driven SEO agency seeking an organized and proactive Executive & Operations Assistant to support their Director of Growth & Development. The role involves managing internal operations, coordinating logistics, and improving systems to help the team operate efficiently.
Responsibilities
- Calendar and scheduling coordination
- Meeting notes and action item tracking
- Team reminders and internal follow-ups
- Travel and event coordination
- Vendor and service communication
- Internal documentation and SOP updates
- Organizing and maintaining team information
- Gift and supply ordering and coordination
- Spreadsheet and administrative organization
- Supporting operational and culture initiatives
- Assisting with process improvements and organization systems
Skills
- Organized and proactive
- People-focused
- Detail-oriented
- Adaptable
- Calm under pressure
- Excited to grow alongside a fast-moving team
- Notices details without being asked
- Enjoys keeping things organized
- Communicates clearly and warmly
- Takes initiative instead of waiting for direction
- Likes improving systems and processes
- Thrives in a collaborative environment
- Wants long-term growth opportunities
- Highly organized and detail-oriented
- Proactive and dependable
- Warm, personable, and collaborative
- Calm under pressure
- Adaptable and solutions-oriented
- Strong written communicator
- Comfortable learning new tools and systems
- Interested in long-term growth and development
- Able to balance structure with flexibility
- Experience with Asana
- Experience with Google Workspace
- Experience with Slack
- Experience with Canva
- Experience with ChatGPT and AI tools
Benefits
- Benefits available after probationary period
Company Overview
We develop strategies that are tailored to YOUR brand. It was founded in undefined, and is headquartered in Toronto, Ontario, CA, with a workforce of 2-10 employees. Its website is https://heytony.ca.