**Job Summary:**
Join arenaflex, a leading organization dedicated to providing innovative solutions in the field of adult detox and crisis recovery, as an experienced Administrative Support Specialist. This is a part-time remote opportunity that offers a unique chance to work in a dynamic environment, providing administrative support to an integrated Adult Detox and Crisis Recovery Unit. As a key member of our team, you will be responsible for providing exceptional support to our staff, ensuring seamless operations, and contributing to the success of our organization.
**About arenaflex:**
arenaflex is a forward-thinking organization that is committed to providing top-notch services to individuals in need. Our Adult Detox and Crisis Recovery Unit is a 14-bed facility that operates 24/7, providing a safe and supportive environment for individuals to detox from alcohol or other drugs. We are passionate about making a positive impact in our community, and we are seeking like-minded individuals to join our team.
**Job Responsibilities:**
As an experienced Administrative Support Specialist, you will be responsible for the following key duties:
* **Data Management and Reporting:** Utilize spreadsheets or databases to organize information and produce standard reports, ensuring accuracy and efficiency. Prepare complex disbursement forms, such as check requests, travel forms, cash sheets, and journal entries, for routing and approval.
* **Accounting and Financial Management:** Set up accounts, reconcile ledgers, gather data for budget preparation, and prepare a wide variety of accounting forms. Reconcile daily receipts or accounts receivable/payable, identify discrepancies, and make corrections.
* **Procurement and Logistics:** Verify requests for goods and services against County contracts and funding sources, order goods or services, and follow up on discrepancies to ensure delivery. Ensure appropriate routing and approval of purchase requests.
* **System Administration and Training:** Establish, modify, and maintain a system for tracking the progress of work that is the responsibility of senior management. Train new employees, provide and explain relevant policies and procedures, and compose routine correspondence on behalf of management.
* **Scheduling and Coordination:** Schedule and cancel appointments, maintain calendars, schedule rooms for classes, meetings, and conferences, and coordinate audio visual and training equipment.
* **Payroll Processing:** Verify timesheets, research and resolve payroll discrepancies, complete and verify data entry, distribute paychecks, and provide information and answers to staff regarding payroll issues.
* **Attendance and Leave Tracking:** Maintain attendance and leave tracking records, act as a departmental resource in data management systems, and provide training to new users.
**Requirements:**
* High school diploma or equivalent and two years of administrative support experience are required.
* Associate's Degree in Business Administration or a related field is preferred.
* Experience can substitute for education, and education can substitute for experience.
**Preferred Qualifications:**
* Experience working in a healthcare or social services setting.
* Knowledge of accounting principles and practices.
* Familiarity with data management systems and software applications.
* Excellent communication and interpersonal skills.
* Ability to work independently and as part of a team.
**Skills and Competencies:**
* Strong organizational and time management skills.
* Excellent attention to detail and accuracy.
* Ability to work in a fast-paced environment and prioritize tasks effectively.
* Strong communication and interpersonal skills.
* Ability to maintain confidentiality and handle sensitive information.
* Proficiency in Microsoft Office Suite and other software applications.
**Career Growth Opportunities and Learning Benefits:**
As an experienced Administrative Support Specialist at arenaflex, you will have opportunities to:
* Develop your skills and knowledge in data management, accounting, and financial management.
* Work with a dynamic team of professionals who are passionate about making a positive impact in our community.
* Contribute to the success of our organization and make a meaningful difference in the lives of our clients.
* Pursue professional development opportunities, including training and education programs.
**Work Environment and Company Culture:**
arenaflex is committed to creating a positive and inclusive work environment that values diversity, equity, and inclusion. We offer a flexible and remote work arrangement, allowing you to work from the comfort of your own home. Our team is passionate about making a difference in our community, and we are seeking like-minded individuals to join us.
**Compensation, Perks, and Benefits:**
arenaflex offers a competitive compensation package, including:
* A competitive hourly rate.
* Opportunities for professional development and growth.
* A flexible and remote work arrangement.
* A positive and inclusive work environment.
* A comprehensive benefits package, including health, dental, and vision insurance.
**How to Apply:**
If you are a motivated and experienced administrative professional who is passionate about making a difference in our community, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to hearing from you!
**Application Deadline:**
The application deadline for this position is August 24. We encourage you to apply early, as we will be reviewing applications on a rolling basis.
**Equal Employment Opportunity:**
arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a positive and inclusive work environment that values diversity, equity, and inclusion.
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